From ADIF to mailed cards in 5 steps
You've got an ADIF file full of QSOs and a stack of QSL cards to send. Here's a straightforward way to get from log to mailed cards using PaperQSL.
1. Import your ADIF
Go to Import and upload your ADIF file (or drag and drop). PaperQSL parses every QSO and groups them by callsign into stations—one row per unique callsign. No more duplicate entries or manual deduping. When the import finishes, you'll see how many QSOs and stations were added.
You can import multiple files over time; new QSOs are merged and stations stay in one list.
2. Review your stations
Open Stations to see every callsign. Each row shows Mail QSL (eligibility), Status (Pending, Sent, Received, N/A), and whether an address is on file. Use search and filters—by log file, operator, eligibility, or status—to focus on the subset you care about (e.g. one activation or contest).
Click a callsign to open that station's detail page.
3. Decide who gets a card and fill addresses
On each station's page, set eligibility: Eligible, Not eligible, or Unknown. Then get the mailing address in one of two ways:
- Refresh from QRZ — If you've added your QRZ.com credentials under Profile → Integrations, one click fills address, name, grid, and QSL manager from QRZ.
- Enter manually — Type or paste the address into the fields. The source is stored (e.g. QRZ vs Manual) so you know where it came from.
Work through the stations you want to send to. You can also update Status inline from the Stations list (e.g. mark Sent or Received as cards go out and come back).
4. Export labels (and optional checklist)
When you're ready to mail, go to Exports. Choose PDF labels for Avery 5160 sheet labels, or CSV for a spreadsheet or mail merge. Optionally generate a QSO checklist (PDF or JSON) to track what you're sending.
Set the filters so only the right stations are included (e.g. Eligible, specific log file). Generate, then download from the export history. You can re-download the same export later if needed.
5. Print, stick, and mail
Print the label sheet (and checklist if you use one), apply labels to your envelopes or cards, and drop them in the mail. Back in PaperQSL, mark those stations as Sent and add the date so you have a clear record.
Once cards start coming back, you can mark them Received, add notes, and upload front and back photos. Those scans can feed your gallery—so you're not only sending and receiving, but scanning and displaying your collection too.
Get started with PaperQSL when you're ready. 73!